re: How to add a second data file to Outlook 2007?
Friday, January 4, 2008 at 7:32 am Windows Vista Annoyances Discussion Forum
Posted by Neeek
(1 messages posted)
This might work. Can't guarantee it, but I routinely use several .pst files for organization,
and keeping file sizes in control. This should work on any from 97 to 2003.
First, a disclaimer. I don't use Office 2007, I don't claim to know anything about
it, except that when I tried it I removed it because it is a bloated, unworkable,
piece of "software" that is a slap in the face to every Office user. I am Expert
certified in all the Office products, and I can barely figure out how to open a file
in these applications (package should say "Designed by and for Cretins"). Not interested
in it.
So that's my little Annoyance rant. Vote with your wallet. Don't open it.
So...
Reboot, log on to your user account, and make sure you don't open Outlook (so the
.pst files won't be locked by the file system).
Back up your .pst files before trying any of this. And write down or take screen
shots of all your mail account settings and make sure you know your passwords!
Find your .pst files and rename them with your names (e.g. Dick.pst, Jane.pst.).
I suggest you put them in a folder that gets backed up regularly. MS sticks them
in these obscure places that wouldn't be backed up with a regular document backup,
and if you're like me, these are some of the most important files you have (speaking
of annoyances).
Now, when you start Outlook, it's going to moan that it can't find Outlook.pst. and
it can't open this that and the other thing, and it's going to destroy the whole
planet, etc. Yeah, well that's because you renamed it.
There will be an Open dialog box. Point to your OWN renamed .pst file. It will ask
you if you want to use this, etc. Say OK. First one done. A good thing to do is right
click your Outlook Today folder in the folder list and rename it with your name by
going to Properties and then Advanced.
At this point I would set Outlook to Work Offline to prevent any mail exchanges,
just for extra safety.
Here's where it gets funky... Open File, Open, Outlook Data File. Open the other
.pst file. You can rename it like you did the other one.
Now you have both open with two inboxes, two calendars, two contacts, etc. But mail
will not be delivered to the second account because the mail account settings have
not been set up for this profile. Hopefully, this is what you want and you can leave
it like that. You will each send and receive mail when you are logged on with your
own profile.
You can do the same thing from the other user account (you will HAVE to do at least
the first, as the .pst file has been renamed) so you each have access to both.
If you want to send and receive with both, you may be able to set up the other email
account(s) in this profile, and create a rule that sends mail coming from the other
account(s) into the other inbox.
I don't recommend doing this because it's really pushing what Outlook is supposed
to do, and also I have found the rules to be unreliable.
Oh, another precaution I take is to rename and move my Archive.pst so I can find,
back up and identify it easily. I have to change my global autoarchive settings to
point to it, or it will just make a new one in the old spot, and perpetuate the problem.
Good luck!
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