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How to add a second data file to Outlook 2007?
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Windows Vista Annoyances Discussion Forum
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How to add a second data file to Outlook 2007?
Thursday, January 3, 2008 at 6:03 am
Posted by susja
(5 messages posted)
I have 2 accounts on my laptop running Vista Home Premium and Office 2007. One for
me and one for my wife. Currently she can't see any email received using my account.
The goal is to see all email messages both for her and me.
Data files were stored in different locations
C:\Users\\...\Outlook.pst and C:\Users\\...\Outlook.pst. Well we couldn't
see inbox of each other while we are sharing the same email address.
I wanted to add her data file to my Personal Folders and my data file to her
respectively.
When I try to add the data file I've got the error:
"The file C:\Users\\...\Outlook .pst cannot be opened". I check that I
do have Full permissions for this file.
What I'm doing wrong?
Thanks in advance.
susja
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re: How to add a second data file to Outlook 2007?
Thursday, January 3, 2008 at 10:14 am
Posted by quick69gto
(840 messages posted)
That's by design (for privacy).
If your talking about two user accounts in Vista then you need to make only one account
for the both of you (delete one or the other).
If your talking about two mail accounts in Outlook, again, use only one account in
Outlook.
Good luck!
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re: How to add a second data file to Outlook 2007?
Friday, January 4, 2008 at 6:34 am
Posted by Dan Sarandrea, MCSE
(6749 messages posted)
Keeping in mind that Outlook's pst file is really a single user database, only one
user can be accessing the database at any given time. If you were trying to add
the wife's outlook.pst folder to your Outlook while here user was logged on, that
could be the explanation for why it could not be accessed.
An alternative that might work going forward is to set both Outllooks to keep a copy
of messages on the server. The idea being that when your Outlook gets the messages
they are just copied to your pst, and then when the wife logs onto the same account
on the mail server with her Outlook maybe her Outlook will consider the email your
already downloaded as "new" to hers and also download them.
To add messages that have been delivered to hers that you want in yours (and vice
versa), copy her pst to somewhere within your Docs, then import that pst's messages
using your Outlook's import messages function, then delete the copied pst.
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re: How to add a second data file to Outlook 2007?
Friday, January 4, 2008 at 7:32 am
Posted by Neeek
(1 messages posted)
This might work. Can't guarantee it, but I routinely use several .pst files for organization,
and keeping file sizes in control. This should work on any from 97 to 2003.
First, a disclaimer. I don't use Office 2007, I don't claim to know anything about
it, except that when I tried it I removed it because it is a bloated, unworkable,
piece of "software" that is a slap in the face to every Office user. I am Expert
certified in all the Office products, and I can barely figure out how to open a file
in these applications (package should say "Designed by and for Cretins"). Not interested
in it.
So that's my little Annoyance rant. Vote with your wallet. Don't open it.
So...
Reboot, log on to your user account, and make sure you don't open Outlook (so the
.pst files won't be locked by the file system).
Back up your .pst files before trying any of this. And write down or take screen
shots of all your mail account settings and make sure you know your passwords!
Find your .pst files and rename them with your names (e.g. Dick.pst, Jane.pst.).
I suggest you put them in a folder that gets backed up regularly. MS sticks them
in these obscure places that wouldn't be backed up with a regular document backup,
and if you're like me, these are some of the most important files you have (speaking
of annoyances).
Now, when you start Outlook, it's going to moan that it can't find Outlook.pst. and
it can't open this that and the other thing, and it's going to destroy the whole
planet, etc. Yeah, well that's because you renamed it.
There will be an Open dialog box. Point to your OWN renamed .pst file. It will ask
you if you want to use this, etc. Say OK. First one done. A good thing to do is right
click your Outlook Today folder in the folder list and rename it with your name by
going to Properties and then Advanced.
At this point I would set Outlook to Work Offline to prevent any mail exchanges,
just for extra safety.
Here's where it gets funky... Open File, Open, Outlook Data File. Open the other
.pst file. You can rename it like you did the other one.
Now you have both open with two inboxes, two calendars, two contacts, etc. But mail
will not be delivered to the second account because the mail account settings have
not been set up for this profile. Hopefully, this is what you want and you can leave
it like that. You will each send and receive mail when you are logged on with your
own profile.
You can do the same thing from the other user account (you will HAVE to do at least
the first, as the .pst file has been renamed) so you each have access to both.
If you want to send and receive with both, you may be able to set up the other email
account(s) in this profile, and create a rule that sends mail coming from the other
account(s) into the other inbox.
I don't recommend doing this because it's really pushing what Outlook is supposed
to do, and also I have found the rules to be unreliable.
Oh, another precaution I take is to rename and move my Archive.pst so I can find,
back up and identify it easily. I have to change my global autoarchive settings to
point to it, or it will just make a new one in the old spot, and perpetuate the problem.
Good luck!
[Reply or follow-up to this message]
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re: How to add a second data file to Outlook 2007?
Friday, January 4, 2008 at 10:09 am
Posted by susja
(5 messages posted)
Thank you all guys for your respond!! You all are so kind and helpful.
Well I found out that my ISP doesn't have mailbox size limitation so I could leave
copy of messages on the server forever.
That way I'll be able to have the same email messages for both accounts.
Thanks again.
susja
On Friday, January 4, 2008 at 7:32 am, Neeek wrote:
>This might work. Can't guarantee it, but I routinely use several .pst files for
organization,
>and keeping file sizes in control. This should work on any from 97 to 2003.
>
>First, a disclaimer. I don't use Office 2007, I don't claim to know anything about
>it, except that when I tried it I removed it because it is a bloated, unworkable,
>piece of "software" that is a slap in the face to every Office user. I am Expert
>certified in all the Office products, and I can barely figure out how to open a
file
>in these applications (package should say "Designed by and for Cretins"). Not interested
>in it.
>
>So that's my little Annoyance rant. Vote with your wallet. Don't open it.
>
>So...
>
>Reboot, log on to your user account, and make sure you don't open Outlook (so the
>.pst files won't be locked by the file system).
>
>Back up your .pst files before trying any of this. And write down or take screen
>shots of all your mail account settings and make sure you know your passwords!
>
>Find your .pst files and rename them with your names (e.g. Dick.pst, Jane.pst.).
>I suggest you put them in a folder that gets backed up regularly. MS sticks them
>in these obscure places that wouldn't be backed up with a regular document backup,
>and if you're like me, these are some of the most important files you have (speaking
>of annoyances).
>
>Now, when you start Outlook, it's going to moan that it can't find Outlook.pst.
and
>it can't open this that and the other thing, and it's going to destroy the whole
>planet, etc. Yeah, well that's because you renamed it.
>
>There will be an Open dialog box. Point to your OWN renamed .pst file. It will ask
>you if you want to use this, etc. Say OK. First one done. A good thing to do is
right
>click your Outlook Today folder in the folder list and rename it with your name
by
>going to Properties and then Advanced.
>
>At this point I would set Outlook to Work Offline to prevent any mail exchanges,
>just for extra safety.
>
>Here's where it gets funky... Open File, Open, Outlook Data File. Open the other
>.pst file. You can rename it like you did the other one.
>
>Now you have both open with two inboxes, two calendars, two contacts, etc. But mail
>will not be delivered to the second account because the mail account settings have
>not been set up for this profile. Hopefully, this is what you want and you can leave
>it like that. You will each send and receive mail when you are logged on with your
>own profile.
>
>You can do the same thing from the other user account (you will HAVE to do at least
>the first, as the .pst file has been renamed) so you each have access to both.
>
>If you want to send and receive with both, you may be able to set up the other email
>account(s) in this profile, and create a rule that sends mail coming from the other
>account(s) into the other inbox.
>
>I don't recommend doing this because it's really pushing what Outlook is supposed
>to do, and also I have found the rules to be unreliable.
>
>Oh, another precaution I take is to rename and move my Archive.pst so I can find,
>back up and identify it easily. I have to change my global autoarchive settings
to
>point to it, or it will just make a new one in the old spot, and perpetuate the
problem.
>
>Good luck!
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